Unveiling the Mystery: Where Are Outlook Signatures Stored Locally?

Key takeaways :

• Outlook signatures can be stored locally on the device, and the location for editing them can be found under the “Signatures on this device” option.
• In the new Outlook for Windows or classic Outlook for Windows with signature cloud settings on, signatures are saved in mailbox settings in the cloud, not locally.
• For Outlook on the Web, the path to access signature settings is similar to the new Outlook for Windows: Settings > Mail > Compose and reply.
• On Mac, the physical location of Outlook signatures can be accessed by navigating to ~/library/mail.
• For different versions of Windows, the location of Outlook signatures varies, and some folders might be hidden, requiring adjustments to settings to view them.
• To edit signatures in Outlook, users can access the Signature option under the Message menu in a new email message and choose New to create a new signature.

Are Outlook Signatures Stored Locally?

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Outlook has changed itself. If you select E-mail account at the top, you will see a new ‘Signatures on this device’ where you will be able to change and edit. Currently, the only solution I have found is to add your Outlook Account name (same name as dropdown list) in brackets with the file name such as; FileA (accountname).htm when editing the file in the AppData directory. This also lets you select it as the automatic file for new emails, and/or Forwards & Replies.

Outlook Signatures in Different Versions

In case of the new Outlook for Windows or the classic Outlook for Windows with signature cloud settings on, signatures are no longer stored locally. They are saved in mailbox settings, ’in the cloud.’ The path to their settings is: The new Outlook for Windows: Settings > Mail > Compose and reply.

Outlook on the Web

Just like with the new Outlook for Windows, the path is Settings > Mail > Compose and reply.

Outlook for Mac

To access the physical location of your Outlook signatures on Mac, launch Finder, go to Go > Go to folder and enter the following path: ~/library/mail.

• Windows 10 drive:\Users\\Documents\Outlook Files
• Windows 11 drive:\Users\\Documents\Outlook Files
• Older versions of Windows drive:\Documents and Settings\Local Settings\Application Data\Microsoft\Outlook

Some of the folders might be hidden folders, and Windows might have file name extensions (such as .pst, .ost, .pab) turned off. To show hidden folders and file name extensions, do the following:

1. Open a new email message.
2. On the Message menu, select Signature > Signatures. Depending on the size of your Outlook window and whether you’re composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations.
3. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.
4. Under Edit signature, compose your signature. You can change fonts, font colors, and sizes, as well as text alignment. If you want to create a more robust signature with bullets, tables, or borders, use Word to create and format your signature text, then copy and paste it into the Edit signature box. You can also use a pre-designed template to create your signature. Download the templates in Word, customize with your personal information, and then copy and paste into the Edit signature box.
5. Under Choose default signature, set the following options. In the E-mail account drop-down box, choose an email account to associate with the signature. You can have different signatures for each email account. You can have a signature automatically added to all new messages. Go to in the New messages drop-down box and select one of your signatures. If you don’t want to automatically add a signature to new messages, choose (none). This option does not add a signature to any messages you reply to or forward.
6. You can select to have your signature automatically appear in reply and forward messages. In the Replies/forwards drop-down, select one of your signatures. Otherwise, accept the default option of (none).
7. Choose OK to save your new signature and return to your message. Outlook doesn’t add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You’ll have to add the signature manually to this one message. All future messages will have the signature added automatically. To add the signature manually, select Signature from the Message menu and then pick the signature you just created.

If you have a company logo or an image to add to your signature, use the following steps.

Default Signature Location in Outlook

Outlook comes with a default signature location where it stores the default signature settings. This makes it easy for users to apply their preferred signature to their outgoing emails. Let’s take a look at how to locate and manage the default signature settings in Outlook.

Locating the Default Signature Folder in Outlook

To locate the default signature folder in Outlook, you need to navigate to the Outlook options. Follow these steps:

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