Mastering the Exit: Expert Tips on Saving Outlook Emails When Leaving Your Job

Key takeaways :

• Before you leave, be sure to back up or copy your Outlook e-mails in accordance with legal regulations and company policies.
• It’s a good idea to export all your bookmarks and open tabs if you use Chrome or Firefox before you leave the workplace.
• There are four ways of saving/copying e-mails when transitioning to a new job, including exporting e-mails from Outlook.
• When exporting e-mails from Outlook 2016, select Export to file, choose an Outlook data file (PST) and select the folders to be exported.
• Be sure to check permissions before transferring e-mails outside the corporate network, especially in tasks involving corporate confidentiality.
• Preserving your Outlook e-mails is crucial when you leave a job, ensuring that you have access to important information for future reference.

How to Save Outlook Emails When Leaving a Job

If you use Chrome or Firefox, it’s recommended to export all your bookmarks and open tabs before leaving your workplace. While you may not need links to your company’s intranet, there are likely other work-related websites you’d like to save for your next job.

Legal Compliance for Handling and Storing Outlook Emails

Before proceeding, ensure that backing up or copying Outlook emails complies with legal regulations and company policies. Particularly in tasks involving company confidentiality, verify permissions before transferring emails outside the company network.

4 Ways to Save Outlook Emails When Leaving a Job

There are four methods to save/copy emails when transitioning out of a job. Data exported from Outlook includes emails, attachments, contacts, and calendars.

Exporting Emails from Outlook

In Outlook 2016, navigate to File and then Open & Export. Select Export to a file to begin the process. Choose an Outlook Data File (PST) for easy re-importing into Outlook later. Select the folders you want to export, ensure the option to include subfolders is checked, and choose a location to save the PST file. Consider setting a password for added security.

Ultimately, preserving your Outlook emails is crucial when leaving a job, ensuring you have important information accessible for future reference.